Quote or consultation requests
Collect the service, location, timing, and preferred next step that decide whether the request should book, route, or receive a direct reply.
Can a free CRM keep form submissions connected to the lead?
Yes. Spacebrain Free combines unlimited forms and submissions with a CRM allowance of up to 2,000 people and companies combined. Keep the lead source, answers, and next action together in one workspace with two team seats.
- Use a short form when the person needs a quick answer or booking path.
- Ask only for fields that affect ownership, qualification, or preparation.
- Make an explicit human route for sensitive, unusual, or incomplete enquiries.
Free plan facts, checked against current pricing
Limits and included capabilities change over time. Check the current plan page before relying on a feature for an operating workflow.
| Criteria | Spacebrain Free |
|---|---|
| Price | $0, free forever |
| Published forms | Unlimited |
| Form submissions | Unlimited |
| CRM records | Up to 2,000 combined people and company records |
| Automations | Unlimited |
| Workspace and seats | One workspace and 2 included seats |
| Branding | Spacebrain branding on client-facing modules |
Last verified
Use forms to improve the handoff, not to collect everything.
The page earns its place when it helps a visitor make progress and gives the receiving team enough context to respond without starting from zero.
Campaign lead capture
Keep the campaign, offer, and submitted answers close to the record so a follow-up is not disconnected from why the person converted.
Not a fit: complex assessment without an operating owner
If no one will use the answers to route or help the person, simplify the form before adding branching questions or a longer intake.
Move from form response to a responsible next action.
A successful form workflow has a visible owner and an exception route. It does not assume every person should get the same message or appointment.
- 01Visitor selects a need→
- 02Form captures only decision fields→
- 03CRM record keeps source and answers→
- 04Owner reviews or automation routes→
- 05Person receives a useful next step
A simple form-to-CRM path your team can run.
Make the path clear for the visitor and the person who receives the enquiry—without asking for more information than the response needs.
Ask only decision-making questions
Use fields for the service, timing, location, or preference only when they change how the team responds.
Keep the request with the lead
The original answers and source stay visible with the CRM record instead of being copied from an email notification.
Give the lead a useful route
Send the person to a direct answer, quote, booking, or human review based on what would actually help next.
The valuable part of a form starts after the submit button.
A form creates friction in exchange for help. Keep that exchange proportional. A visitor asking a simple question should not complete the same intake as someone preparing a detailed consultation.
The response path should reflect what the person asked for, rather than treating every completion as an immediate sales meeting.
Before adding automated follow-up, test the record that a real operator receives. Can they identify the source, request, owner, next action, and any detail needed to prepare? If not, improve the field design before building more messages.
Review the lead-capture form before traffic reaches it.
A form is ready when it creates an understandable record and a safe next step.
- Write one job for the form: answer, quote, qualify, or book.
- Keep only the fields that change the response path.
- Show what happens after submit in plain language.
- Test the form on mobile and submit a representative response.
- Confirm the lead source, answers, owner, and next action appear in the record.
Explore the connected free-tool workflow
Free Form Builder
Capture unlimited submissions and keep the source with the lead.
Free Calendar
Turn a qualified lead into a bookable next step.
Free CRM with forms
Set up a small, useful form-to-owner workflow.
Sources behind this page
- Spacebrain pricing and plan detailsSpacebrain · verified 2026-08-20
Questions, answered.
Can I build unlimited forms for free?
Yes. The Free plan includes unlimited forms and submissions. Check the current pricing page for plan details.
Do form responses go into the CRM?
Spacebrain's Form Builder and CRM are designed to keep submitted responses connected to the lead record and follow-up workflow.
Can a form start an automation?
The current Free plan lists unlimited automations. Configure and test the response path before sending live traffic to it.
Should every form submission be sent to a calendar?
No. Offer a booking path when a meeting is the useful next step. Other visitors may need an answer, a quote, a resource, or a human review first.