A good fit: leads start in forms or booking
Keep the request, source, submitted details, appointment, and owner together instead of rebuilding the story in a separate CRM.
Is Spacebrain a free CRM?
Yes. Spacebrain Free includes up to 2,000 people and companies combined, one workspace, and two team seats. Forms, submissions, Calendar, and automations are included. Email Marketing, Universal Inbox, and Custom Dashboards require Starter or above.
- Best for teams that need form capture, booking, and lead ownership to live in the same place.
- A practical start when one workspace and two included seats are enough for the first workflow.
- Move to Starter when you need more workspaces, unlimited team seats, Email Marketing, Universal Inbox, or Custom Dashboards.
Free plan facts, checked against current pricing
Limits and included capabilities change over time. Check the current plan page before relying on a feature for an operating workflow.
| Criteria | Spacebrain Free |
|---|---|
| Price | $0, free forever |
| CRM records | Up to 2,000 combined people and company records |
| Forms and submissions | Unlimited |
| Booking and calendar | Included |
| Automations | Unlimited |
| Workspace and seats | One workspace and 2 included seats |
| Branding | Spacebrain branding on client-facing modules |
Last verified
Know who reached out, what they need, and who follows up.
Start with a shared customer record for your two-person team. Keep form responses, bookings, ownership, and next steps together as enquiries become customer relationships.
A good fit: a team needs shared follow-through
Use a single workspace and visible lead history to decide who responds and what should happen next.
Room to grow when your team is ready
Start with one workspace and two seats. Starter includes three workspaces in total, unlimited team seats, and paid communication modules when you need them.
A small lead workflow that stays connected.
Use the record to preserve why a person contacted you, who owns the next step, and whether the lead booked, replied, or needs a human decision.
- 01Capture a form enquiry→
- 02Create or update the lead→
- 03Assign an owner and next action→
- 04Prepare the booking or follow-up→
- 05Review the outcome
What your team sees with every new lead.
Instead of copying a template into another tool, keep the information that makes the next conversation useful in the same shared record.
Why they reached out
Keep submitted form details and the enquiry source beside the customer’s request, ready for the next person working on the record.
Who owns the response
Assign a responsible person and record the next step, so your team knows which enquiries still need attention.
What happens next
Record the next action and due point—reply, qualification, booking, or handoff—then update the outcome when the work is complete.
A free CRM should make the next conversation easier.
Free CRM is useful when it removes a real handoff problem: a form fills in, an appointment is booked, or a customer replies and the next person can see what happened. Begin with that path. Adding fields, stages, or automations before the team agrees on ownership usually creates a more elaborate place to lose a lead.
Use Free for your first shared customer workflow. When you need to manage email campaigns, customer conversations in Universal Inbox, or custom reporting, move to Starter or above. Your plan choice should match the work your team needs to do.
Set up the smallest useful CRM workflow first.
Do this before inviting the entire team or importing every historical contact.
- Choose one inbound source to connect first.
- Name the owner and backup for each new lead.
- Define what changes a lead from new to ready for the next action.
- Test a normal enquiry, a duplicate, an out-of-scope request, and an urgent request.
- Review the record after a booking or handoff and remove fields nobody uses.
Explore the connected free-tool workflow
Free Form Builder
Capture unlimited submissions and keep the source with the lead.
Free Calendar
Turn a qualified lead into a bookable next step.
Free CRM with forms
Set up a small, useful form-to-owner workflow.
Sources behind this page
- Spacebrain pricing and plan detailsSpacebrain · verified 2026-08-20
Questions, answered.
Is the Spacebrain CRM free forever?
Yes. The Free plan is $0 forever. Review the current pricing page for the latest included capacity and feature details.
Does the free plan include forms?
Yes. The Free plan includes unlimited forms and submissions, which can provide the context for the lead record.
Does the free plan include booking and calendar?
Yes. Booking and calendar are included, so the next meeting can stay connected to the customer record.
How does AI usage work on the free plan?
AI, voice, messaging, enrichment, and related variable use draw from credits. Free users can add credits when those capabilities are needed.